Managing Large Documents with Microsoft Word

Who is this course for?

This specialist one day course is suitable for you if you are familiar with Microsoft Word and need to create or manage large documents and would like to be able to create them quickly and to a standard format

What are the benefits

At the end of this course you will be able to create and manage large documents making full use of all the automatic formatting and indexing functions of Word, utilising the inbuilt Styles, Table of Contents, Indexes and Bookmarks to create reusable Templates. You will be able to manipulate large documents using Master Documents and Outlining.

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Course Enquiry

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Course Duration

1 Day

Course Content

Master Documents

  • Creating Master and Subdocuments
  • Adding , merging, splitting and deleting subdocuments
  • Building a Table of Contents from the Master Document

Footnotes and Endnotes

  • Footnotes and Endnotes/li>
  • Modifying, deleting and finding Notes

Bookmarks and Hyperlinks

  • Creating, deleting and navigating Bookmarks
  • Hyperlinking within a document and to other sources


  • Marking Index entries and deleting unwanted entries
  • Creating, modifying and updating an Index


  • Creating and modifying Templates
  • Applying a Template to an existing document

Styles and Formatting

  • Creating and applying Character and Paragraph Styles
  • Utilising the Quick Style Gallery
  • Editing, clearing and deleting an existing Style
  • Clearing formats and Styles and managing Style updates
  • Setting Default Fonts and Line Spacing

Formatting Long Documents

  • Using text flow options
  • Utilising the Navigation Pane
  • Inserting Cover Pages and Watermarks
  • Using Building Blocks and AutoText to speed up text entry
  • Using Hard and Soft Page and Paragraph breaks
  • Mastering Advanced Find and Replace
  • Managing Custom Dictionaries
  • Creating and controlling tabs, Gutter and Mirror margins

Table Of Contents

  • Creating and removing an Automatic Table of Contents
  • Updating the entire table or Page Numbers only
  • Marking a paragraph for inclusion
  • Creating customised Table of Contents

The Outline View

  • Creating and working in Outline View
  • Collapsing/expanding and moving Outline Headings
  • Displaying and Numbering Outline levels
  • Using multilevel lists in Outline view
  • Outlining an existing document

Microsoft Word and Other Office Programs

  • Recapping copy and pasting default Styles
  • Importing and linking text from another Microsoft Word document
  • Linking and embedding a Microsoft Excel worksheet
  • Linking and embedding a Microsoft Excel chart

Section Breaks

  • Creating a Next Page, Continuous and Odd/Even Breaks
  • Modifying, controlling and removing Section Breaks
  • Creating Section Headers and Footers
  • Adding automatically updating fields

Sharing Documents

  • Managing Track Changes and Comments
  • Restricting editing and sharing large documents
  • Comparing and Combining Documents

Document Versions

  • Comparing and merging document Versions
  • Entering and modifying Summary Information

Managing Lists, Columns and Tables

  • Creating and editing lists, columns and tables
  • Performing and updating calculations in Tables
  • Repeating Header Rows in Tables
  • Creating a Table From Text and Converting a Table to Text

Individual Tuition

  • Bring your own documents and make a start applying your new found knowledge

What our users say


  • A very good course, trainer had good knowledge and delivered well
  • I like the fact that you have selected topics/functions on the basis of their interest/possible use - course is much more than pertinent and a better use of time
  • Very friendly and helpful trainer
  • Ray is the only IT Trainer who has ever inspired me with enough confidence to learn effectively
  • It was very good, I really enjoyed it and learnt a lot
  • I will definitely use the Pivot Tables at work in the future! Thank you for such a great training day!
  • Will ensure my team all attend (they all work remotely)
  • Exactly what I was hoping to learn, thanks

  • Contact Us
  • 44 (0) 208 681 1485
  • 44 (0) 7794 0689 6985

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